InSpirit Management Company thinks you should expect the following from your conference management company. The ability to:

• Anticipate your needs and provide timely, cost-effective solutions
• Respond quickly to your conference committee and attendees’ telephone or letter inquiries with appropriate, up-to-date information
• Provide project managers who understand your objectives and procedures, and are available when you need them
• Keep your conference records current, and supply turn-around information quickly
• Realize that budget constraints are a way-of-life, and seek cost effective approaches to all activities without sacrificing quality

InSpirit provides conference management services that will earn your respect, and meet your demanding requirements. The InSpirit team can work closely with your committee personnel from start to finish to ensure smooth and successful meetings and conferences. Additionally, InSpirit can provide the following services, as well as more:

• Conduct site inspections and rate negotiations for conference locations
• Coordinate all committee activities to ensure consistency and follow through on activities
• Supervise meeting and registration functions
• Track any and all aspects of attendance at conferences
• Track all registration fees and generate reports with current information
• Create and distribute receipts and confirmation letters to attendees
• Produce nametags and event tickets prior to and at the conference site
• Staff the entire meeting and conference
• Prepare deposits and financial reports

Offering these special services can make the difference between an ordinary and a extraordinary conference. The following are a few of the “extras” we can provide:

• Coordinate audio visual support
• Plan menus and hospitality events
• Theme party nights
• Musical events and musicians
• Dinner or program speakers
• Special programs for spouses
• Sightseeing tours
• VIP travel and arrangements
• Photographic coverage
• Gifts and amenities
• Speaker prompting and coaching
• Specialized sporting events

InSpirit’s team will look at the benefits of a total package to ensure that you will receive the best possible value. We also prepare cost analyses and monitor billings to make certain that your conference will be successfully accomplished within the stated budge and avoid hidden costs.

InSpirit can provide added value through the following expertise:

A staff of experienced professionals possessing both the creative and hands-on experience required to take your concept and follow it through to ensure a successful and memorable event. We make it our business to stay current with trends and changes in the hotel, resort, travel and meeting service industry. With our unique network of meeting planning support specialists, we save you time by doing all the legwork and provide the added bonus of saving money.

A staff of experienced graphic design and production professionals who can design and print all of your conference publications. We present your message in a design that attracts attention and generates responses. We provide a mailing service that includes labeling, inserting, bundling, presorting and delivery to the post office.

The experience and relationships with major hotels and resorts to:

• Negotiate lowest hotel room rates
• Arrange best possible fares with airlines
• Develop creative meal packages
• Plan meeting room packages at substantial savings

We can work closely with your conference committee to identify your needs, trends, and projections; then help you translate these into exciting and workable actions. The on-going objective is to enhance and expand your business reputation.